Before your arrival

Information Covid-19 in Belgium and at UCLouvain

1. Admission and registration of exchange

2. Registration approval

3. Documents to be brought with you

4. Housing

5. International Students' day

1. Admission and registration of exchange

A. Once you have been selected by your home Insitution

Admission and registration of exchange students are organized by the Faculty. The Faculty will only accept students from universities with a pre-established exchange agreement.

Once you have been selected by your home Institution your institution will nominate you in our online platform. You will then be invited to upload the following documents in the online platform (at the latest on May 1st (1Q) or November 1st (2Q)):

• A copy of your passport or ID Card where your nationality appears clearly;

• Your ECTS Learning Agreement completed and signed by yourself and the academic coordinator of your home institution (important: please make sure to check the schedules of the courses before to send us your learning agreement see point B.);

• Your transcript of records of all the previous years of Higher Education;

• A certificate of your French level (≥ B1) and a certificate of your English level (≥ B1);

• The student application form duly completed and signed by your institution;

• The document "regulations-private life" (to be signed);

• our Faculty welcome guide;

• general practical information about UCLouvain and the international welcome guide ;

• the list of the courses we propose in English;

• the access to our: catalogue of programs and general UCLouvain catalogue of programs (you are invited to choose most of your courses in our Faculty but you can choose some courses in other faculties). 

• The schedule of our courses for the academic year 2023-2024 will be available as of July, 15, 2023. You are invited to check the schedules of the courses when you choose your courses for your learning agreement and before your arrival in Belgium.

As soon as your file is complete, the International office will forward your file to the Registration Department (Service des inscriptions) which will send you an e-mail to your personal address indicating the procedure to follow to activate your global account and thus have access to your virtual desk and other functionalities offered to registered students.

All the official documents made available to the student will mention his or her status as an exchange student.
The registration certificate can be printed from the virtual desk as well as any other document available to you mentioning your exchange status and the start and end dates of the exchange.

For non-European students who need a visa: the registration certificate available on the virtual desk allows you to obtain a visa. The certificate will mention the start and end dates of the exchange. 
Non-European students will present their visa to the administrative coordinator of the exchange upon arrival.

You will receive an e-mail as well with the procedure to order your access and student card (photograph to upload).

3. Documents to be brought with you

• Your ID or passport;
• The document from your university proving that you are an exchange student;
• The proof of your health insurance;
• Your Schengen D visa if you need it.

4. Housing

1. Click on ‘Louvain-La-Neuve
2. Click on ‘Exchange student’
3. Complete ‘online accommodation request’

5. International Students' day

We will welcome the students for the second semester of the academic year 2023-2024 during our International Students' day on February 2nd, 2024 click here. Details will be available soon !