Upon arrivals

LSM International Welcome 

Kick off your exchange with the mandatory LSM International Welcome Day at the start of the term. This event provides crucial information for course registration, French lessons, sports, and more, helping you begin your semester smoothly. Additionally, exchange students are invited to a Welcome Lunch and a workshop, where student cards are distributed.

Fall Term: Mid-September

Spring Term: Early February

The detailed program will be sent to you via email.

The address of the day is:

Auditorium Doyen – DOYE31/32
Place des Doyens 1, Floor -2
1348 Louvain–la–Neuve (same building as the LSM International Office)

Student associations are here to help you 

• ESN: Louvain-la-Neuve's Erasmus Student Network section (ESN LLN) is a voluntary student organisation. Their mission is to help you make the most of your exchange in our university, town, and country. They will be pleased to welcome you upon your arrival and help you with your administrative tasks.

They will also organise parties, visits, trips, and other activities during your stay. To keep you updated, feel free to join their group Erasmus ESN LLN on Facebook. If you want to become a member of ESN, you can get an ESN card at their office, which will give you access to their activities, trips, parties, and discounts in every city and every country where ESN exists (39 countries).

• CGEI: The International Student Coordination Team will gladly help you during your stay. Don't hesitate to contact the CGEI team by Facebook, email, or phone (+32(0).10.45.54.34) for any questions regarding your stay in Belgium (not related to your courses).

• ESN also offers a pick-up service at the train station of Louvain-la-Neuve and a buddy system. If you would like to be welcomed at the station when you arrive and/or if you would like to have a local student as a buddy who would help you during your stay, you can register through this website.

At the beginning of the semester, the ILV Language School organizes information sessions for the French language courses (beginner and intermediate levels). They also have a placement test to find the courses that fit your needs.

Get more information about ILV Language School :

• Information about French courses

• Information Session

Non-European Students

Student visa (APS long-term Visa) and Passport
2 identical ID pictures (hard-copy passport-size photos with facial recognition, white background, and no smile/no teeth)
Proof of a fellowship or financial statement (Annex 32)
UCLouvain Proof of Registration 
Proof of your health insurance

>>> Please bring your Student visa (APS long-term Visa), passport, and proof of health insurance to the LSM International Welcome Day

European Students

ID card or Passport
2 identical ID pictures (hard-copy passport-size photos with facial recognition, white background, and no smile/no teeth)
UCLouvain Proof of Registration 
European health card or proof of your health insurance

>>> Please bring your ID and proof of health insurance to the LSM International Welcome Day

Non-European students

1. Contact the  UCLouvain Housing Service at Rue de la Gare, 6 in Louvain-la-Neuve (or private real estate agencies/owners) to secure your accommodation (sign your contract, get your key).
   Check the UCLouvain Housing Service opening hours
   
    

2. Register at the City Hall (Commune) of Ottignies/Louvain-la-Neuve, Voie des Hennuyers, 1 in Louvain-la-Neuve (near the train station).

To do it you may start the process by e-mail or by appointment only.

Subject of the e-mail: Registration + Name + Nationality + Date of Birth" (e.g., "REGISTRATION FISCH Elena Morocco 28021981")

You must start the process within 8 days of your arrival and make sure you have:

• Your signed housing contract;

• Your UCLouvain Proof of Registration that you will find on "MyUCL";

• Your Student visa (APS long-term Visa) and Passport;

• 2 identical ID pictures (hard-copy passport-size photos with facial recognition, white background, and no smile/no teeth);

• Proof of a fellowship or financial statement (Annex 32);

• 34,30 € for file administrative costs.
  
  Opening hours for registration are:
  Monday from 12:30 pm to 7:00 pm & Tuesday to Friday from 8:30 am to 12:30 pm

European students

1. Contact the UCLouvain Housing Service at Rue de la Gare, 6 in Louvain-la-Neuve (or the private real estate agencies/owners) to secure your accommodation (sign your contract, get your key).
   Check the UCLouvain Housing Service opening hours
   
    

2. Register at the City Hall (Commune) of Ottignies/Louvain-la-Neuve, Voie des Hennuyers, 1 in Louvain-la-Neuve (near the train station).

To do it you may start the process by e-mail or by appointment only.

Subject of the e-mail: Registration + Name + Nationality + Date of Birth" (e.g., "REGISTRATION FISCH Elena Morocco 28021981")

You must start the process within 8 days of your arrival and make sure you have:

• Your signed housing contract;

• Your UCLouvain Proof of Registration that you will find on "MyUCL";

• Your Student visa (APS long-term Visa) and Passport;

• 2 identical ID pictures (hard-copy passport-size photos with facial recognition, white background, and no smile/no teeth);

• Proof of a fellowship or financial statement (Annex 32);

• 34,30 € for file administrative costs.
  
  Opening hours for registration are:
  Monday from 12:30 pm to 7:00 pm & Tuesday to Friday from 8:30 am to 12:30 pm